Dozens of real-world conferences and events are being postponed or cancelled because of the SARS-CoV-2 pandemic, but the upcoming IEEE VR 2020 virtual reality conference, which was to have taken place March 22nd to 26th in Atlanta, Georgia, has done something unprecedented.
Out of an abundance of caution surrounding COVID-19, the decision has been made to convert the in-person component of VR 2020 into an all-digital conference experience – VR 2020 will now be an online event. Therefore, VR 2020 will no longer take place in Atlanta, Georgia and will instead take place virtually. The conference dates remain the same – 22-26 March 2020.
We are excited to support many more attendees now that the conference is being held online, which will be provided free of charge for non-authors. More details will be available soon for online registration.
IEEE VR 2020 is moving to be exclusively online, and to a very different financial model to support the publication, presentation, and sharing of your research in light of the venue cancellation. The general chairs and steering committee have chosen to use a simplified model of a flat-fee per published contribution ($450). This is to support maximum attendance at the online event, allowing non-author registration to remain free of charge.
The purpose of this form is to let us know how you want to allocate your registration payments to your associated published research contributions (e.g. poster, paper, demo abstract), and to determine any refund that you are due. Note that refunds are not guaranteed until all fees are fully covered for your contributions. Each published contribution requires a fee of $450. Please work with any of your coauthors to determine who is going to pay these fees.
By the way, the organizers are actively looking for volunteers to help pull this off, so if you’re interested, here’s the form to volunteer. I’ve already signed up, and I hope to see you online for the conference!
The recently-concluded Educators in VR 2020 International Summit was proof that you can indeed run an entire six-day conference in social VR! So I thought I would use this space to promote another VR conference which, while not being held completely in virtual reality, will have an online component via social VR. And the best part is, the online experience is completely free! All you have to do is register.
As part of the IEEE’s long term goal to increase the sustainability and accessibility of the conference, this year IEEE VR 2020 is hosting a collection of online social virtual spaces for people who cannot travel to Atlanta during the week of March 22-26th. These web-based 3D spaces will be accessible in traditional web browsers on most devices, and in VR via WebVR. This experimental track is IEEE VR’s first step toward future conferences adding even more meaningful remote experiences for people who are not able to physically attend the conference.
The conference organizers will be live streaming video of the technical paper sessions and keynotes (information will be available on the VR website closer to the conference). Taking advantage of these streams, they are creating 3D social spaces for remote participants to co-watch the talks with others, socialize and meet each other. They also plan to use these 3D social spaces to host a virtual poster session (for a subset of the posters whose non-attending co-authors would like to present remotely).
All of the online activities this year will take place synchronously with the real-world conference, which will generally be 9:00 a.m. to 5:00 p.m. EST during the week of March 22-26th, 2020. (And let’s hope that the coronavirus epidemic does not scuttle those plans!) A complete program overview is available on the official IEEE VR 2020 conference website.
The IEEE will use a customized version of the Mozilla Hubs social VR platform to host a collection of virtual rooms for people who cannot physically attend the conference. Participants can join the Hubs rooms from any web browser, using 2D screens or immersive VR displays. The conference site is located at https://hubs.ieeevr.online, and will be available to all registered conference attendees.
These rooms will include spaces to co-watch the conference video streams in small groups, visit a virtual poster session running synchronously with the live poster sessions at IEEE VR, and social rooms for remote attendees. Anyone may register for the remote experience and join other remote viewers in the shared 3D spaces, discuss the talks and posters and meet other remote attendees.
The IEEE’s goal is to increase access to the conference for remote participants who would otherwise be unable to attend due to mobility impairments, chronic health issues, temporary travel limitations, or a choice to reduce their impact on the environment due to carbon emissions from long distance travel.
Participants access the Hubs rooms by visiting https://hubs.ieeevr.online, and logging in with the email address they used to register for the conference (see information below on how to register). The IEEE will require all remote participants to register for IEEE VR on the main registration site (at no cost) to gain access to the hubs virtual spaces.
The IEEE is using their regular conference registration system to register for the Online Experience. Please note that registration is required to gain access to the Hubs server (at https://hubs.ieeevr.online) and the VR 2020 Slack server (used by both local and online attendees to chat about the conference).
To register for the online experience, use the main registration website for the conference. Fill out the registration form via the “Click here to Register” button on http://ieeevr.org/2020/attend/registration.html and select only the “Online Experience” on the final page (Registration Items). Some of the questions (such as whether you need a Visa Letter and Dietary Restrictions) are only relevant for people attending in person, so you can select “No” for the Visa Letter and ignore the Dietary Restrictions selections.
The IEEE will be uploading the registration list to the hubs.ieeevr.online system and to the Slack invitation system (https://ieeevr-slack-invite.glitch.me/) at regular intervals leading up to the conference. They will post updates to the http://ieeevr.org/2020/online/ website about social and training sessions with the online system, over the next few weeks.
In addition, the IEEE VR 2020 conference is looking for volunteers to help run the social experiences. If you are interested in remotely participating, and would like to help make this a great experience for everyone, please consider volunteering! To sign up as a possible volunteer, please fill out this form:
Facebook has confirmed that it has canceled its annual F8 developers conference over growing concerns about the COVID-19 coronavirus pandemic.
More specifically, the company says it’s canceling the “in-person component,” which would have been held in San Jose, Calif. There may still be video presentations, along with live-streamed and local events, under the F8 umbrella.
“Celebrating our global developer community at F8 each year is incredibly important to us at Facebook, but we won’t sacrifice the health and safety of our community to do so,” said Konstantinos Papamiltiadis, Facebook’s director of developer platforms and programs, in a statement. “Out of concerns around COVID-19, we’re cancelling the in-person component of F8, but we look forward to connecting with our developer partners through local events, video and live streamed content.”
And more recently, it was announced that the Game Developers Conference, which was supposed to take place this month, would be postponed until later this summer. UploadVR reports:
The organizers of the Game Developers Conference postponed the event after sponsors, attendees, journalists, and developers decided not to come due to concerns surrounding the coronavirus.
In recent days some of the event’s biggest supporters including Epic, Unity, Facebook, Sony, Amazon, and many more, along with a large number of journalists and developers, pulled out of attendance at the event. Many companies encouraged their employees not to travel to the March event in San Francisco.
Here’s the statement from organizers:
After close consultation with our partners in the game development industry and community around the world, we’ve made the difficult decision to postpone the Game Developers Conference this March.
Having spent the past year preparing for the show with our advisory boards, speakers, exhibitors, and event partners, we’re genuinely upset and disappointed not to be able to host you at this time .
We want to thank all our customers and partners for their support, open discussions and encouragement. As everyone has been reminding us, great things happen when the community comes together and connects at GDC. For this reason, we fully intend to host a GDC event later in the summer. We will be working with our partners to finalize the details and will share more information about our plans in the coming weeks.
The SARS-CoV-2 outbreak and resulting travel restrictions has led to dozens of conferences around the world being cancelled or postponed. Many major corporations such as Amazon, Facebook and Google are also restricting or outright cancelling employee travel.
I think all this means that Facebook will likely postpone the launch of Facebook Horizon, since they won’t have any suitable venue at which to make a splashy announcement. And let’s face it, with the world being so preoccupied with this expanding global public health emergency, any platform launch would likely be muted, sidelined, and overlooked. People have other, much more pressing, priorities at the moment, like trying to find supplies of Purell hand sanitizer and 3M face masks.
Another complicating factor, as I have reported before, is that supplies of both Oculus Quest and Oculus Rift S VR headsets are simply unavailable in most markets, due to the coronavirus shutting down many Chinese factories. Apparently, production of the Valve Index VR headset is also being negatively impacted. The HTC Vive headset is manufactured in Taiwan, and so far does not appear to have been impacted by the coronavirus outbreak. (Here’s a February 28th article from IGN on how SARS-CoV-2 is impacting the manufacture and sales of VR headsets.)
Of course, Facebook may just decide to launch Facebook Horizon in closed beta anyway, using livestreamed video and other not-in-person means, but I think they will choose to hold back. A company that makes billions of dollars in profit from advertising knows full well the benefit of a well-timed product launch, with an all-out advertising push. The timing is just plain wrong.
P.S. I am curious though; has anybody been invited yet to take part in the closed beta test for Facebook Horizon? I haven’t (but then, given how critical I have been of Facebook on this blog, I wasn’t expecting to be invited). Any anonymous tipsters want to whisper in my ear? 😉
Just a reminder that the Educators in VR 2020 International Summit opens today, and will be running events pretty much around-the-clock for its global audience until it wraps up at noon Pacific Time on Saturday, February 22nd. The conference opens at 2:00 p.m. Pacific Time today. Among the speakers on the first day are virtual reality pioneer Tom Furness, as well as Alvin Wang Graylin of HTC China.
The complete schedule is at the link above. Many of the events will take place in AltspaceVR, but events will also take place on four other social VR platforms: ENGAGE, rumii, Mozilla Hubs, and Somnium Space. The entire conference is free and open to the public. You do not need a virtual reality headset to attend! The conference events will also be livestreamed to YouTube at this URL.
I will be one of the speakers on the final morning of the Summit, giving two talks: one as a librarian (Social VR and Libraries: A Look Back and a Look Forward) and one as a blogger (Four Lessons Learned as a Social VR Blogger). Here’s a link to the event on the ENGAGE website.
I had my first technical and speech run-through in ENGAGE’s beautiful virtual recreation of the Bodleian Library at the University of Oxford yesterday:
See you there! I plan to attend as many presentations as possible, before I give my own talks on Saturday. This will be a conference you will not want to miss!
